Welcoming a new hire or intern is more than just a handshake and onboarding packet—it’s an opportunity to equip them for success from day one. Providing the right office supplies ensures they feel supported, organized, and prepared to contribute. Whether you’re managing a corporate team, a hybrid workspace, or a startup crew, here’s a guide to the must-have supplies every new team member should receive.
- Quality Notebooks or Journals
Encourage note-taking and brainstorming with a durable, professional notebook. Options like Moleskine, Leuchtturm1917, or more budget-friendly brands like TOPS offer a range of formats for different work styles. For daily task tracking, a planner-style notebook can also be useful.
- A Set of Reliable Pens and Highlighters
Every new team member needs a few go-to writing tools. Stick with trusted brands like Pilot, Sharpie, and Zebra for pens, highlighters, and mechanical pencils that perform well and last.
- Desk Organizers and Trays
Help new hires keep their desks clean and focused with basic organization tools. Trays for incoming paperwork, pen cups, and drawer organizers can be sourced from Poppin, Staples, or Target.
- Sticky Notes, Page Flags, and Index Tabs
Color-coded reminders and page markers are essential for staying on top of new information. Brands like Post-it and Avery offer multi-pack solutions perfect for onboarding kits.
- Headphones or Headsets
If your team handles virtual meetings or video calls, a quality headset is a must. Budget-friendly wired models from Logitech or Jabra deliver clear audio without requiring a major investment.
- Access to Basic Tech Accessories
Make sure interns and new hires have adapters, mouse pads, charging cables, or laptop stands as needed. Sites like Amazon, Best Buy, and Office Depot carry affordable options that help avoid interruptions during the workday.
- A Welcome Folder or Toolkit
Create a dedicated onboarding folder containing login information, key contacts, a schedule for the first week, and relevant printed documents. Include branded company materials, swag, or even a small snack to help them feel part of the team.
- Storage Bins or Lockers (Optional but Recommended)
If the workspace allows, offer new employees a drawer or small storage bin for their personal items. This is particularly helpful in shared workspaces or hot-desking environments.
The Bottom Line
A thoughtfully stocked workspace helps new hires and interns get comfortable, stay organized, and hit the ground running. With the right essentials and a little planning, onboarding becomes a smoother, more confident experience—for both employee and employer.
